Spring Skiing still is amazing this year
A group rafts down the whitewater of the Clackamas River
Friends drinking wine after a bike ride.
B&Bs in Oregon's Mt Hood Territory
The past comes back to life

CPP Application - Terms Agreement

The deadline for application submission is: CLOSED as of Sunday April 2, 2017

The Community Partnership Program (CPP) is offered through Clackamas County Tourism & Cultural Affairs (CCTCA) to provide funding for tourism-related projects that have the ability to 1) increase overnight stays in lodging facilities, 2) bring visitors into a community from more than 50 miles away to recreate, shop, dine or take in the arts, cultural or historic offerings, and/or 3) entice visitors to linger longer in communities within Clackamas County. Funding for this program comes from the County’s 6% transient room tax.

The statutory definition of tourism is “economic activity resulting from tourists.” A “tourist” is further defined as “a person who, for business or pleasure, recreation or participation in events related to the arts, heritage or culture, travels from the community in which that person is a resident to a different community that is separate, distinct from and unrelated to the person’s community of residence.” It further stipulates that the travel be “more than 50 miles from their community of residence or include an overnight stay.” ORS 320.300 (6), (7) and (10)

Projects should:
  • align with the goals and priorities outlined in Clackamas County Tourism and Cultural Affair’s (CCTCA) Business and Master Plans;
  • align with the community’s current Tourism Action Plan;
  • have an ability to demonstrate a return on investment or offer measureable performance, and
  • have the potential to become significant and self-sustaining.

Separate applications are required for each project, even if an applicant is submitting multiple proposals.

For more information about this program, and other grants and opportunities offered by CCTCA, click here. Please contact Jim Austin at jim@mthoodterritory.com or 503-742-5901 of you have questions.

Please review and acknowledge the Terms and Conditions to continue on to the application. Please be aware that incomplete applications and applications for ineligible projects will not be considered.

Eligibility:

CPP grants may be awarded to public, private, or non-profit organizations whose project(s) demonstrate an ability to benefit the greater public interests of tourism development and promotion. Because this program is funded with public dollars, grants cannot be awarded that benefit religious organizations or private for-profit businesses.

Projects will be evaluated on the following qualities:

  • alignment with CCTCA and the community’s established tourism goals and plans;
  • create overnight stays within Clackamas County;
  • likelihood of attracting tourists/visitors from outside the community;
  • inclusion of more than one community, lodging, or tourism partner;
  • leverage of additional dollars and/or resources;
  • are self-sustaining, have growth potential, or are capacity-building; and
  • offer measurable or demonstrable ROI.

Click here to see the worksheet that the Review & Selection Committee will use to evaluate grant applications.

Approved Scope of Work:

The following summarizes the Areas of Focus from CCTCA’s Business and Master Plans and defines approved categories for CPP support.

  • Agritourism - provides an alternative to improve the incomes and potential economic viability of farms and rural communities. This includes the development, creation, and/or promotion of facilities/services/activities.
  • Outdoor Recreation - includes the development and or promotion of facilities/services/events that enable visitors to participate in snow sports such as skiing, snowboarding, snowmobiling & inner tubing, as well as recreational endeavors such as hiking, biking, fishing, horseback riding, boating, etc. that are available in Clackamas County and showcase its outdoor assets.
  • Heritage/Cultural/Arts - includes the development, creation, and/or promotion of facilities/services/activities that promote and advance the arts, culture and/or the rich heritage of Clackamas County.
  • Multi-property lodging promotion or lodging facility development - (all categories including RV, B&Bs, cabins, and campsites) that seek to promote overnight stays in the county and that include a minimum of two or more attractions/activities/events that are in the county as well as a minimum of two lodging options also within the county. Unique lodging facility development or enhancement in rural areas is especially desired.
  • Social Media & Internet – including efforts to create a strategic plan as well as specific projects that will increase a target visitor’s awareness of an attraction, facility, event or hospitality-related organization.
  • Market/Product Promotion or Development -the development or promotion of "niche vacation" packages – including Girlfriend Getaways, Man-cations, Geocaching, weddings, and reunions, etc. or regional or international travelers.
  • Bicycle Tourism Promotion or Development – projects that create opportunities for bike-friendly tourism.

Acceptable Project Examples:

  • Geocaching Challenges
  • Maps, Brochures, and Flyers
  • Responsive Websites
  • On-line Marketing
  • Co-op Advertising Buys
  • Interpretive Panels & Signage
  • Driving or Walking Tours
  • Agritourism or Heritage Loops
  • Festivals and Events
  • Organized Rides/Runs

Ineligibile projects & Expenses:

  • those providing profitability or benefits to a single lodging partner, business, or individual
  • capital improvement projects benefiting a private, for-profit enterprise or property owner
  • compensation to applicant for executing their own proposal; This means that a third party from within the program community will need to submit a project application.
  • any “grant administration” charges for executing projects
  • entertainment at events; although funds can be used to promote events
  • community beautification, streetscape, or banner projects
  • normal costs of doing business.

Note:

Festivals, events or other activities supported with CPP funds need to be a) open to the public; b) have an ability to attract visitors from outside the community, and c) have the ability to become significant and self-sustaining within a few years. Creation of or improvements to facilities/sites must have a strong ability to attract visitors from outside the community and generate increased tourism activity. As an example; improvements to a local park playground would not be a legitimate tourism project. Improving amenities at a park to make a state-designated bikeway or water trail more accommodating and/or attractive for visitors would be. No projects shall be approved that provide financial benefit to a for-profit entity or private property owner.

Overview & Dates:

Notice & Solicitation -

  • The Notice & Solicitation processshall run from January 2 through February 13, 2017.

Review & Selection -

  • Review & Selection of projects; Notice of awards to CCTCA to be completed by March 10, 2017.
  • Review & Select process shall utilize the CCTCA provided evaluation materials (Review Packet), and be done in a transparent and public manner.
  • The Review Committee should include an array of local tourism/heritage partners, and parties with a general interest in tourism and economic development of the area.
  • The Review Committee shall evaluate proposals and makes funding decisions using the established criteria and in keeping with program’s objectives, eligibility requirements, and terms and conditions.

Project Completion & Extensions -

  • All Projects awarded funds in the 2017 grant cycle shall be completed by December 31, 2017.
  • Extensions available for extenuating circumstances. Extension requests due to CCTCA by November 30, 2017. (See Terms & Conditions below.)

Reporting -

  • Year-End Project Reports due to CCTCA by February 5, 2018 for all projects that received CPP funds in 2017.

Terms & Conditions:

1. Administrators, applicants and awardees agree to adhere to program dates and timeframes.

2. Administrators, applicants and awardees agree to use forms and templates provided by CCTCA.

3. Review and select of project proposals shall be done by via a transparent, public process utilizing standardized review materials and criteria. The review committee should include local tourism and heritage partners, and/or those with an interest in tourism, business, and economic development of the area. At a minimum, this committee must include a representative from local government, a chamber/or business association, an owner/manager of tourism related business/lodging facility or designee.

4. Projects selected for funding will be tourism-related and fit within in the Program OVERVIEW, OBJECTIVES, ELIGIBILITIES, SCOPE of WORK, DATES, and fit within these TERMS & CONDITIONS.

5. Projects selected for funding will need to offer measurable or demonstrable returns on investment (ROI). Measurement of ROI may include creation of overnight stays; numbers of attendees/participates from outside the area; increased capacity or sustainability of existing events/activities, or a demonstrable ability to get visitors to shop, dine, visit local heritage or cultural attractions, participate in recreational opportunities, or otherwise entice them to “linger longer”.

6. Applicants whose projects have been selected for funding will be required to submit a signed Funds Acceptance Agreement to CCTCA before funds will be released.

7. Funds will not be issued to private parties, religious organizations, or be used for for-profit business gain.

8. An IRS W-9 (Taxpayer Identification Number and Certification) for will need to be submitted before funds will be issued for selected projects. NOTE - This will result in an IRS 1099 (Mics. Income Statement) being generated by the County at the end of the tax year.

9. In cases where there is not an IRS resisted organization attached to a project, another CCTCA approved partner will need to assume financial responsibility for the award by signing on as signatory to the Fund Acceptance Agreement. Such partners should be called out in the grant application.

10. Applicants who receive funds are required to provide a Year-End Report which will include an accounting of how funds were expended as well as project performance and/or measurements. Copies of invoices and receipts will be required. A link to a year-end on-line report form will be provided towards the end of the program year.

11. Mt. Hood Territory’s current logo and/or URL shall be incorporated into any marketing/promotional materials, maps, brochures, websites, etc. that are created with CPP funds. If CPP funds are used to create assets such as signs, kiosks, interpretive panels, or bike racks, CCTCA shall be accordingly recognized. Electronic copies of logo art work are available on CCTCA’s website under the Partners Section. All usage of the Mt. Hood Territory logo and/or URL will need to be reviewed and approved by CCTCA’s Marketing Manager.

12. CCTCA/Oregon’s Mt. Hood Territory shall be appropriately/proportionally listed as event or activity sponsor where a sponsorship program exists, and when CPP funds have been accepted.

13. CCTCA may request the return of any or all funds awarded should it be deemed they were used for purposes other than those specified in the grant application. Changes in scope of work may be granted on a case by case basis. Contact CCTCA’s CPP Coordinator before using funds any other purpose/scope of work.

14. All projects that receive an award in the 2017 grant cycle shall be completed by December 31, 2017.

15. Extensions are possible for unanticipated delays or for extenuating circumstances beyond the control of the Applicant. Advanced approval is required. If an extension is needed, contact CCTCA’s Community Relations Coordinator by November 30, 2017. Extensions are generally granted for no more than 90 days.

16. Extensions will not be granted to "carry-over" any unexpended funds that remain at the end of the program year, in part or in whole, for reasons other than unanticipated delays of for extenuating circumstances beyond the control of the Applicant.

17. Any awarded funds that remain unexpended at the year-end, December 31, 2017, shall be returned to CCTCA.

18. Administrators and Applicants will provide the scope of work/project described in their agreement and/or execute the projects supported by the CPP as independent contractors. Nothing herein shall be interpreted as establishing the relationship of employer/employee, principal/agent, legal partnership, joint venture, association, or any other type of legal or business relationship between the CCTCA or Clackamas County. Each party shall be solely responsible for paying: its own taxes (federal, state and local or any type or amount); consideration owed to its own contractors or agents; operational expenses; wages, salaries, benefits, withholdings, and assessments for employees; and damages or settlements for claims arising from the negligent, reckless, or intentional acts of its principals, employees or agents, all without contribution from CCTCA or Clackamas County.

19. Failure to comply with and meet the Terms & Conditions of this program will result in an inability to receive any CPP Grant funds in the future or being required to return funds to CCTCA.

20. Because this program is funded with public dollars, grants cannot be awarded that benefit religious organizations or private for-profit businesses.

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If you have any CPP program question please contact your local CPP Administrator.
If you have any technical questions or issues about this form please contact Daniel Gering at 503-723-4985.